Library Procedure Handbook

Dropping mail

• All outgoing mail is placed in the black tray marked “outgoing mail”
• Before dropping off the mail, make sure that there is a purple library “37” tag attached to each item with a paper clip (these slips are found next to the outgoing mail tray)
• Once a day, take this mail up to the mail room
• In the mailroom/copy center you will find 4 baskets/bins:
  • 1. Any items with intercampus envelopes go in the interdepartment mail basket on the rolling cart
  • 2. Anything going in USPS goes in the outgoing mail basket on the same rolling cart
  • 3. Anything going to the Manitowoc campus goes in the “Manitowoc Courier” bin on the floor
  • 4. Anything going to the Sheboygan campus goes in the “Sheboygan Courier” bin on the floor

Picking mail

• In the mail room, there is a rolling cart with many hanging folders in it by the entrance. The Library's mail is placed in folder number #37. Grab all items from this folder.
• If the folder has a green slip in it, that means that the library has a package. You will remove the green slip and place it in the bin below the hanging folderse. Then look for packages on the table labeled #37.